Dissecting the Documents

Meeting6_Collage2
Picture this
: Complete silence in a room full of 12 dedicated interns, working hard as they search through their documents to find the most significant parts of each one. With each important fact they uncover and add to the collaboration sheet on GoogleDocs, the closer they become to unraveling and effectively reporting the noteworthy story that could change the life of this particular youth, as well as the lives of many other youth across the country.

If you pictured this, and felt it – with all of these imminent emotions of the substantial impact of this project welling up inside you – you may have successfully visualized and had a slight sense of the sixth JJIE VW group meeting that took place at 9AM today at the Center for Sustainable Journalism.

Now – to have an idea of how we got to this moment of pure collaboration and document absorption, let’s take a moment to reflect on the meetings that had occurred just hours earlier. Before the group meeting today at 8AM, the Journalism group met to discuss the next steps regarding interviews, while the PR group met to discuss social media plans. While the Journalists were working on locating contact information of interview prospects, the PR group were working to make this project more prevalent in the community and beyond through the establishment of Facebook and Twitter accounts. In addition, the Virtual World group met yesterday, Thursday 9/22, to discuss the machinima for the CT story. After many hours of discussion on how to approach the story and how to produce the machinima, the group seems to have created a more precise outline of how they plan to display the story via virtual world. All in all, every single one of these tasks that each group is taking on are extremely important, and will ultimately work hand-in-hand to successfully expose this story to the world.

This brings us back to today’s meeting – where this hand-in-hand collaboration could be clearly observed. Today’s group meeting consisted of reverting back to each of the documents, and choosing the most significant quotes, moments, and facts from each. With each noteworthy finding, each intern took the time to enter the date, document #, description of event, names of people involved, quote, and any other relevant information into a neatly-created GoogleDoc spreadsheet, prepared by Gwenette. The intention of this spreadsheet is to make it easier for the machinimists to find the most important information and art clippings from the story to include in the machinima story.

As GoogleDocs continues to be our medium for information collaboration, we all learn something new every day about the importance of organization and communication. Furthermore, every day, we all take one step closer to telling the story of this incarcerated youth, to making his voice heard, and possibly even magnifying the injustices of his case and in the Juvenile Justice System just enough to make a difference in this particular youth’s life, and more.